VAC 71/22 - PROCUREMENT SUPPORT OFFICER (CENTRAL)

13 May 2022

The position will be based at the Energy Fiji Limited’s Head Office and will report to the Manager Procurement, Inventory and Supply Chain.

Key Responsibilities:

  • Ensure analysis of major projects is prepared in coordination with the project teams so that materials are available on time to achieve SBA and Corporate KPI’s.
  • Develop professional relationship with current suppliers and prospective new suppliers both local and overseas.
  • Coordinate with Planning Engineers and maintain records for product specifications
  • Coordinate with Team Leader Inventory, procurement & Supply Chain and user department to prepare monthly forecast plan for materials required for Operation & Maintenance projects, Capital Projects and natural disasters for timely procurement.
  • Negotiate with suppliers on price and better lead time (best value for money)
  • Responsible for obtaining quotations from local & overseas suppliers as per EFL policy & procedure
  • Verification & endorsement of quotations and send it to respective SBA
  • Responsible for Preparing of evaluation report for purchase of stock items (selection of supplier)
  • Responsible for ensuring that product specification/data sheet is approved by Standards Engineer
  • Responsible to ensure all documents are correctly filled and approved by the delegated authorities for processing of Purchase Order as per the EFL procedure and policy
  • Ensure timely coordination and follow ups with suppliers (Overseas/Local) for just in time delivery of goods to avoid stock shortages
  • Must be well versed with incoterms
  • Responsible for coordinating with freight forwarder to ensure shipment via air & sea freight is arranged on a timely basis
  • Ensure correct documents is provided to freight forwarder for customs clearance on a timely basis
  • Ensure timely coordination with freight forwarder for delivery of goods to stores (Navutu or Kinoya)
  • Ensure timely management of outstanding purchase orders
  • Liaise with suppliers for short supply, faulty items and credit notes
  • Organize Travel & Accommodation for EFL staff
  • Participate in quarterly stock take
  • Ensure EFL Procurement policy and procedure is followed at all time.
  • Ensure Health & Safety is paramount and always maintained
  • Responsible for providing contract expiry report for management reporting
  • Assist in preparing tender documents and calling Preferred Supplier tenders
  • Must be well versed with contract terms and negotiating contracts
  • Any other duties assigned by the superiors

Reports

  • Prepare monthly/quarterly Supplier performance report for management
  • Prepare monthly outstanding order aging report for management
  • Prepare monthly report on preferred supplier contracts nearing expiry
  • Prepare monthly outstanding shipment report
  • Any other reports as requested by the superiors

Key Requirements:

  • The candidate should have a Degree/Diploma in Engineering, Business Administration, Accounting, Commerce, Inventory Management, Supply Chain and Procurement with at least three (3) years of relevant work experience in a similar role.
  • The candidate must be a team player and have good written and oral communication skills.
  • Must be innovative and be able to adapt to change management
  • The candidate must have good knowledge of Microsoft Excel, words, Power Point and Accounting software packages and can work with minimum supervision and achieve high results.
  • Group 2 driving license with be an added advantage.

All applications must reach EFL no later than 4:00pm Monday 23rd May, 2022.

All applications will not be acknowledged and only shortlisted applicants will be contacted regarding an interview. If you have not been contacted by the Energy Fiji Limited, then your application has not been successful and we thank you for your interest in applying.

EFL IS AN EQUAL OPPORTUNITY EMPLOYER

Click here to apply