The position will be based at the Energy Fiji Limited’s Navutu Depot, Lautoka and will report to the Fleet Services Manager.

 Key Responsibilities:

• Strive to ensure all EFL Vehicles are in good working condition at all times and available as and when needed for operational use;
• Facilitate, plan and efficiently co-ordinate timely vehicle repairs and servicing with to ensure minimum disruption to operations;
• Monitor and supervise Fleet Support Officers to ensure smooth workflow;
• Receive all running sheets and enter into logbooks and provide relevant documentation for the accounts department for job charges;
• Keep records of all operating costs of EFL Fleet, including fuel, repair and maintenance for submission to the designated Supervisors, Managers as and when required;
• Assist and liaise with Services Delivery/Compliance Manager on fleet maintenance and repair works to ensure that Department/Section Heads are advised so that alternative transport can be arranged if necessary;
• Maintain an up-to-date register of all authorized drivers and their license categories, third party, insurance, defensive driver certificates;
• Inform Designated Supervisors and vehicle drivers of pending vehicle Certificate of Fitness (COF) expiry dates so that inspections can be programmed in advance with minimum delay and disruption to operations;
• Continuously maintain vehicle database & records and liaise with Finance Asset Management team as and when required;
• For generation of Local Purchase Orders (LPO), ensure Requisitions Forms are raised, complete details filled with relevant quotations attached for individual vehicle maintenance requirements for authorization by Fleet Service Manager;
• Ensure strict compliance to Finance & Fleet Policies during all fleet transactions and events
• Provide weekly Vehicle reports to the Fleet Service Manager & the Manager;
• Assist Fleet Service Manager for acquisition of new vehicles;
• Maintain a clean and presentable working environment with good housekeeping;
• Carry out vehicle care audits as and when assigned by the Internal Audit Department;
• Observe and adhere to all safety procedures, according the Health and Safety requirements of EFL and Fiji Legislation;
• Carry out spot checks on vehicles to ensure satisfactory condition and appearance, and necessary tools & equipment are in the vehicles at all times, and report on conditions within 24 hours to relevant supervisors on defective vehicles;
• Analyze and audit driver behaviors and assist in delivering “Zero Incident Process (ZIP)” for all EFL vehicles;
• Carry out Standby duties when required to assist with vehicle breakdowns, incidents and accidents;
• Drive EFL vehicles in line with Fleet Manual Policies & Procedures;
• Ensure prompt reporting on vehicle TIN – (Tax Infringement Notice);
• Carry out diagnoses and troubleshooting on light vehicles;
• Perform general maintenance works and periodic servicing on light vehicles;
• Perform other work related duties assigned from time to time.

Other Key Competencies include:

PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, analyze and formulate opinions, make conclusions and recommendations on complex human resources policy and development issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

INNOVATION MANAGEMENT: Energy Fiji Limited (EFL) is fully committed to fostering an innovation culture, which is stated as one of our core values. EFL is reinventing its approach to adapt to such dynamic business environment by stimulating and unleashing the creative potential of every individual employee at every level to provide innovative solutions to organizational challenges resulting in better customer experience. This can be achieved by developing our people and nurturing them through an embedded innovative culture where they can combine productive resources to develop effective business processes for improved service delivery. The incumbent must foster innovation at its best.

Key Requirements:

• A Certificate IV in Automotive Engineering from a recognized Tertiary Institution with completion of apprenticeship Program;
• A matured person with at least five (5) years’ experience in office administration and some garage supervisory skills will be an advantage;
• A valid Group two (not provisional) Manual Driving License is mandatory;
• A valid Group 6 and/or 9 Driving License will be an added advantage and be computer literate and proficient in using Excel spreadsheets.

EFL IS AN EQUAL OPPORTUNITY EMPLOYER